Job Summary:

This position is responsible for working with suppliers, operations, corporate departments, and the SCM team in support of SCM processes and systems.  This includes but is not limited to the following: Vendor onboarding and vendor management, Fuel systems, the ERP purchasing module, electronic invoicing, travel management, and logistics.   

Essential Duties and Responsibilities:

• Responsible for necessary actions, processes, and procedures related to SCM Systems including but not limited to:
  • Vendor onboarding, maintenance, and management. Serves as a first line contact for vendor onboarding and maintenance follows up with vendors in process and supports the corporate functions by starting the process. Assists with Vendor HSE renewal processes.
  • Fuel card, Bulk fuel management and month end reporting. Responsible for maintaining the fuel card system including issuing and terminating cards, creating and terminating pins, completing the month end bulk fuel report, serving as the main contact between the fuel card vendor, operations, and other Key departments
  • Executes and tracks the end-to-end process of LTL and FTL logistics from quoting, through scheduling, delivery, and invoice.
  • Vendor invoice and PO process: reporting, researching, and resolving received not invoiced Purchase Orders and Open Purchase orders. Works po and non-po vendor statements and prepares monthly accruals as needed. Assists vendors with registration and assistance using the Transcepta system.
• Develops and maintains training and instructional aids, including providing on-site and classroom training and support functions for internal and external end users of SCM systems as required.
• Performs troubleshooting, problem tracking and resolution on supplier, purchase order, invoice, fuel card, logistics, travel, and other SCM related programs and functions.
• Assists with the management and tracking of supply chain programs.. To include but not limited to:
  • Fuel Card
  • Travel Management
  • Vendor onboarding
  • Received not invoiced
  • Open Purchase orders
  • Uniforms
  • Vendor quoting and Request for Proposal
• Helps identify opportunities for systematic and/or process improvements to reduce process time and drive value.
• Performs other related duties as assigned.

Required Qualifications:

• Two (2) to three (3) years of work experience in the areas of accounting, finance, or procurement.
• Excellent facilitation and customer service skills demonstrating initiative and responsiveness with the ability to interact effectively with all levels of the company, both internal and external sources.
• Strong interpersonal and communication skills with the ability to provide training.
• Ability to perform in a high-pressure, high-volume environment, with the ability to prioritize responsibilities and meet deadlines.
• Proficient in MS Office suite of products (Excel, Word) as well as knowledge of other databases.
• Knowledge of Inventory a plus.
• Knowledge of Microsoft D365 a plus.

 Education Requirements:

• Bachelor’s degree in business or a related field, or equivalent business/industry work experience.