Operations Admin Support, Casper, WY

Are you ready to make a difference? Key Energy Services has immediate openings at our Casper, WY location for an Operations Administrative Support professional!

Key Energy Services, LLC has provided services in the oil and gas industry since 1977! We have been around for a long time and looking for individuals who want to help us continue to grow into the future!

Job Type

This position is full-time shift work led by a Supervisor.

Job Summary:

Provides operations administrative support for the district. Applies knowledge of operational procedures in processing and coordinating transactions across multiple activities. Enters, validates, compiles and reconciles data across various systems and applications in accordance with established procedures. Coordinates procedures related to AP/AR, revenue/costs, assets, personnel, as well as performs general administrative duties.

RESPONSIBILITIES: 

• Prepares and runs daily, weekly, monthly, quarterly reports as needed. Enters, extracts, and compiles data using various sources.
• Prepares for and participates in daily review meetings with supervisor and team members. Tracks and inputs key departmental stats daily into the Daily Schedule Control template.
• Processes billing and accounts payable for the district. Consolidates work tickets, assembles and distributes invoices according to strict timelines. Reconciles receivables against invoicing. Coordinates check requests, GL coding, sets up new vendors.
• Assists with cost-related procedures. Processes purchase orders, prepares Request for Expenditures. Researches POs. Coordinates Out of Town Allowances (OTA) and reconciles against P-cards, receipts and forms. Coordinates inter-company charges.
• Handles routine business office tasks such as filing, answering phones and email, mail, shipping/receiving, running office equipment (copiers, printers, scanners), and ordering office supplies and uniforms for the district. Arranges travel, transportation. Sets up meetings.
• Scans and maintains documents such as Job Safety Analyses (JSA), work tickets, supervisor observation cards, employee records, etc.
• Coordinates asset-related procedures. Maintains DOT logs and related driver, mileage, fleet files. Obtains permits for assets. Maintains inventory logs.
• Researches and troubleshoots issues. Interacts with vendors, customers, and field personnel.
• May handle specific reports and data unique to a line of business operating in the district.
• Performs other duties as assigned.

PREFERRED QUALIFICATIONS:

• Three to five years of related administrative coordination experience preferred, oil field services experience highly desirable.
• Ability to multi-task and keen attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work in a team and fast-paced environment.
• Working knowledge of Microsoft Office including Excel and Word experience preferred; must be able to learn and use these and other system applications in performing the job.
• Excellent customer service skills dealing with internal and external stakeholders.
• Bilingual (Spanish) preferred.

Education Requirements:

High School Diploma, GED, or the equivalent is preferred.

Key Energy Services, LLC is committed to our policy of Equal Employment Opportunity. This means that we will not discriminate against an applicant or employee based on race, color, religion, national origin, sex, age, disability, veteran status, genetic information, marital status, or any other legally recognized protected status under federal, state or local laws, regulations, or ordinances. Under the Americans with Disabilities Act, applicants with disabilities may be entitled to reasonable accommodation under the act or any laws that apply. If you need accommodation for the application process, please reach out to the HR representative with your needs.